Creating our current Yearbook is painful
Word processing and formatting a large document is difficult and it falls on one person.
Deadlines are necessarily inflexible
It’s much easier to hire help for website design than word processing
The binder is large and it is difficult to keep multiple years.
We could make a booklet sized yearbook that would fit in a purse.
Names and contact information
Meeting dates and places with a short description
Anything else required by FGCCT or others
It would cost less to print
Formatting terror would be lessened
Current format contains a lot of static information
It is easier to publish things on the web.
Rules and Suggestions
Other websites (eg - a speaker’s website)
Photos and illustrations - easy and free (be nice for President’s Letter and Awards)
There is no limit to the amount, but it can be reduced to a button or icon
More flexible timing, more flexible media, links allow universal changes
Changeable - either “TBA” or announce through newsletter
Easier to read - scrollable with image tabs
Communication - incorporate the website into emails
People want to know what we do
We can control information (eg - addresses)
Formatting to one page is a pain
We can password protect pages, but we should use that as sparingly as possible. We will not have any address info on the website. We will publish a physical directory. When we have to refer to individuals, we can use initials, first name and initial, or publish them in a separate newsletter.
We will use full names when announcing our officers, awards, and anything else that is mentioned in the newspapers. We can discuss whether we should use full names for committees (chairs and members).
The object is to have everything on the web except for personal information. Right now the calendar is password protected, but I think we should remove that. ANY personal information for calendar events will be vague and obtuse (“at Char B.’s home” or “consult the latest newsletter.”)
This website has a calendar. It contains pretty much every GCOG event (the yearbook meeting is in the calendar!). The events have categories associated with them, and this page contains all events with the category “yearbook 19.” That way we don’t have to see every single thing that is on the calendar.
Should we list board meetings here?
This is everything that is truly annual information. I am guessing that the fifth button (addresses of parent clubs and CT agricultural info) is required.